Job Summary:
We are seeking a reliable and detail-oriented Remote Bookkeeping Specialist and Administrative Assistant to manage day-to-day financial operations and support the overall financial organization of the company.
This role is responsible for maintaining accurate financial records, handling accounts receivable and accounts payable, preparing monthly financial reports, performing bank and account reconciliations, and filing quarterly sales tax reports. The position also involves tracking expenses, maintaining organized financial documentation, assisting with financial reporting and budget tracking, and ensuring records are properly maintained for tax preparation and financial compliance.
In addition to financial responsibilities, the role provides administrative support by managing calendars and scheduling, handling email correspondence, organizing digital files and records, placing and tracking orders for supplies or services, conducting online research, and assisting with special projects when needed. The ideal candidate has strong bookkeeping experience, is highly trustworthy when handling financial information, and is comfortable working in a remote environment using tools such as Quick Books
, Zoom , and Microsoft Office. This role requires excellent organizational skills, strong attention to detail, and the ability to communicate and collaborate effectively with clients, vendors, and team members while supporting additional administrative tasks as needed.
Key Responsibilities:
Bookkeeping Specialist:
· Manage end-to-end company financial records and day-to-day bookkeeping activities.
· Handle Accounts Receivable and Accounts Payable.
· Prepare monthly financial reports.
· Perform bank and account reconciliations.
· File quarterly sales tax reports.
· Communicate with clients regarding invoices and payments.
· Coordinate with vendors re
